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CONFIDENTIALITY OF STUDENT RECORDS
The
privacy and confidentiality of all official student and former student
records shall be preserved at Horry-Georgetown Technical College.
Curriculum student records are maintained and safeguarded by the
Registrar's Office. Each student has the right to inspect and
challenge the accuracy of his/her records. The office adheres to
the Family Education Rights and Privacy Act (FERPA) regarding release of
Student Information.
Separate
files are maintained for records in the following categories: 1)
academic, 2) disciplinary, 3) counseling, 4) financial aid and 5)
placement. When justified by legitimate law enforcement needs, the
campus security division may maintain confidential records relating
primarily to its investigative function.
I.
Directory Information To Be Issued:
The
Elementary and Secondary Education Act of 1965 includes a section on
"Furnishing Information." Directory information is defined as
name, address, curriculum, enrollment status, graduation status and
telephone number.
It is the College policy to provide this information only under the
following conditions:
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School officials with a legitimate educational interest will be given
access to all directory information.
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Individuals requesting information without written consent will be
given curriculum, enrollment status and graduation status only.
Students who wish to request non-disclosure of these three items may
submit a written request to the Registrar’s Office.
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Telephone numbers, addresses and location of students will be issued
only to non-school officials with written permission from the
student or with special approval from the Vice President for Student
Affairs and Campus Life or Registrar.
II.
Methods of Furnishing Student Records Information:
According to the Education Amendments of 1974, whenever a student has
attained 18 years of age or is enrolled in a postsecondary institution,
the consent to issue records and the rights of viewing those records are
required of and accorded to the student alone. Therefore, only the
student may view his/her record or request in writing any issuance of
the record. If parents or other designated individuals wish to review or
receive copies of a student record, they must have the student’s written
permission to view or receive a copy. A copy of this consent form will
be maintained in the student’s record. The student’s record
may not be revealed to any other party without written consent from the
student except in the following cases:
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Other school officials who have a legitimate educational interest.
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Officials of other schools in which the student intends to enroll.
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Authorized representatives of the Comptroller General, administrative
head of an educational agency, state education auditors or law
enforcement officials.
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Judicial representatives in compliance with a subpoena or law
enforcement order. (A copy of this order would be placed in the
student’s record with date of issuance posted.)
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Agency representatives in connection with a student application for a
receipt of financial aid.
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